The invoices are first validated into a secure digital format for accounts payable processing. ActiveWorx then processes the invoice data.

Invoices are then compared against applicable documents (e.g., P.O.s, vendor files, receipt of goods, etc.), which verify their validity and accuracy. According to predetermined rules and workflow, invoices are routed to the next step in the process.

If there are no exceptions, invoices are automatically approved, posted to the appropriate General Ledger account, and ready to pay. Any exceptions are queued up to the ActiveWorx Team first, and if necessary, then to the appropriate accounts payable processor for resolution and approval processing.

For invoices not automatically approved, they are either approved or routed by the accounts payable processor for higher authority approval. Once approved, invoices are posted to the appropriate G/L account and ready for payment.

Once an invoice is approved and ready to pay, ActiveWorx facilitates and optimizes payment, allowing selection of the preferred payment processor, method of payment (e.g. check, ACH, wire, vCard, etc.) and timing of payment. Once the payment is executed and cleared, it is reconciled with the accounting system.

Finally, the invoice and related information is archived for audit capabilities and compliance.