ActiveWorx Automation Platform
Power Transformation Applications
Intelligent Document Capture
Capture, OCR, classify and route from the
point of origin without the need form manual
input or human processing.
Accounts Payable Automation
Sophisticated automation of receipt-to-pay
process for all personnel involved in invoice
accounting, review, audit and approvals.
Execute and manage optimal payment
processing, check print/mail, ePayments
and cash management.
5,000 to 500,000+ Invoices Per Month
Whether your organization processes 5,000 or 500,000+ invoices per month, automating AP with ActiveWorx can reduce costs, improve cash flow, and enhance vendor relationships.
Many leading companies have enjoyed the following benefits by choosing ActiveWorx for accounts payable automation.
To complement the core ActiveWorx Apps, choose from a comprehensive set of business apps and tools for enhanced financial transaction automation and management:
Journal Entry Management
Reporting & Analytics
ActiveWorx offers one of the most sophisticated Accounts Payable Automation Solutions
available on the market. A system of configurable applications intelligently automate
the entire process from invoice receipt through payment.
How ActiveOps Works
1. Document Capture and OCR
High volumes of invoices and documents are received from multiple vendors and locations in varying formats (paper, fax, email attachments, EDI, etc.). They are all scanned and stored for intelligent data extraction and “fingerprinting” using Active Mailroom’s enhanced artificial intelligence technology–effectively removing any customer data entry or manual data processing requirements.
The invoices are first validated into a secure digital format for AP processing. Active AP then processes the invoice data.
Invoices are then compared against applicable documents (e.g., P.O.s, vendor files, receipt of goods, etc.), which verify their validity and accuracy. According to predetermined rules and workflow, invoices are routed to the next step in the process.
If there are no exceptions, invoices are automatically approved, posted to the appropriate General Ledger account, and ready to pay. Any exceptions are queued up to the ActiveWorx Team first, and if necessary, then to the appropriate AP processor for resolution and approval processing.
For invoices not automatically approved, they are either approved or routed by the AP processor for higher authority approval. Once approved, invoices are posted to the appropriate G/L account and ready for payment.
Once an invoice is approved and ready to pay, Active Payments facilitates and optimizes payment, allowing selection of the preferred payment processor, method of payment (e.g. check, ACH, wire, vCard, etc.) and timing of payment. Once the payment is executed and cleared, it is reconciled with the accounting system.
Finally, invoice and related information is archived for audit capabilities and compliance.